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JOB DESCRIPTION
JOB TITLE: Executive and Marketing Assistant
DEPARTMENT: Administration
REPORTS TO: Chief Operating Officer
SUMMARY: The Executive and Marketing Assistant will provide high-level administrative support to the CEO, COO and other senior staff, and be responsible for promoting the company’s services and image, to the communities it serves.
DUTIES AND RESPONSIBILITIES:
Executive Assistant
  • Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arranges travel and accommodations for executives.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • Performs additional duties as assigned by executives.
  • Performs other related duties as assigned.

Marketing Assistant

  • Collaborates with Administration to fully understand services offered and communication needs.
  • Gathers the materials necessary to understand the project and competition in the area such as literature or previous marketing campaigns; analyzes these materials to determine the most effective communications technique.
  • Based on assessment, drafts and proposes communications campaigns, which may include social and online media, print media, direct mail, and other multimedia.
  • Presents design ideas and recommendations to Administration
  • Creates and coordinates multimedia packages.
  • Composes draft speeches for senior management and assists with finalizing speeches.
  • Evaluates success of campaigns when completed.
  • Attends trade shows and community fairs and staffs the company booth.
  • Performs other duties as assigned.
Required Skills/Abilities:
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite or related software.

Education and Experience:

  • High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
  • At least four years of related experience required.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.